IKON Office Solutions : IKON Document Workflow Output Assessments

Professional Services: Manage: IKON Document Workflow Output Assessments

IKON’s professional audit teams allow you to accurately identify assets across your organisation and ascertain the true cost of document production.

IKON Document Workflow Output Assessments

Identify and asset tag every output or storage device, along with any other physical items required
From the on-site discovery audits IKON’s central auditing team produce in depth and fully customisable discovery reports.
These reports offer accurate management information designed specifically to enable organisations to work with IKON to create document efficiency at work.


Features & fordele
Implementering

Oversigt

Many businesses consider only the hard cost of document production, the devices themselves, unaware that a greater expense may be mounting with every printed page. In addition psychical storage costs, inappropriate outsourcing, equipments suitability for the task that it is being ask to do and staff productivity are all often overlooked or seemingly invisible due to the size and complexity of modern organisations.

These hidden costs represent a large percentage of operating expenditure. IKON’s auditing teams deploy a myriad of sophisticated tools and procedures to offer you total transparency across your organisation allowing you to understand, analyse and rationalise the cost of document production organisation-wide.

Specifications: Standard Audits Contents

Audit of up to 75 output assets carried out by two auditors
Two visits to the client site to take start and finish meter readings etc
Includes car travel to and from client, to maximum of 50 miles radius of Coulsdon
Includes use of Asset DB tablet and accessories
Includes identifying, labelling and recording information on up to 75 output devices in a single
Floor plans will be scanned/imported prior to audit by Coulsdon Auditor
Auditor role is to capture data on site, they will not analyse supplementary cost information provided by client

Implementering

The majority of organisations have:

Limited knowledge of their document related hardware assets
No knowledge of print, copy, fax and outsourced document volumes, user practices and most
No knowledge of the most appropriate technology to address their needs
Failed to effectively implement an effective document strategy
Failed to gain maximum productivity from document technology
Failed to manage paper and electronic documents effectively

Document workflow assessments enable you to understand your current position, and identify and prioritise process improvements.

The objectives of these assessments are to identify:

All customer devices that generate document output
The location of all such devices
The volumes and costs of output produced by these devices over an agreed time period

The same approach can be extended to assess all hard copy document storage cabinets, their locations, capacity utilisation etc.

In the course of a site audit the following information will be recorded for every device including:

Device type e.g. copier, printer, MFD
Company asset ID number
IKON unique reference number
Serial number
Make and model of device
Start and end meter readings
Department usage
Any further customised information can be included as required

Features:	Fordele:
Identify all assetts	All assets can be identified by location and all information recorded
Record all meter readings	Meter readings from all meters on hardware as a minimum
Detailed recording	Make, model, estimated age, specification, serial number and company asset number can all be recorded
Establish procurement costs	Volumes, costs and samples of paper or consumables purchased
mere...

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